How to restrict login access on your Chromebook or Chromebox

The great thing about Chrome OS is how quick and easy it is to log in to your computer. Unless you change the settings anyone who has access to your Chromebook can also use it. This isn’t necessarily a bad thing, but it will depend on who you live with.

You may be happy for your family or friends to use your Chromebook or Chromebox. If you live in a shared house you may want to restrict who can use your Chromebook. The great thing is you can restrict who can log in to your Chromebook.

Guest User

You may be aware that anyone can log in to your Chromebook as a guest user. A guest user does not need to have a Google Account. They can simply click ‘login as guest’ and they’ll be able to use your Chromebook.

A guest user is completely different from a user who registers their account on your Chromebook. Because they don’t enter any login details. Anything they do whilst using your Chromebook will be removed once they have logged out.

It’s a great option if you have kids who want to use your laptop and they do not yet have their own Google Account. They’ll not have access to any of the files you can access from your Chromebook. Also, all of the browsing data and any downloads are wiped once they’ve logged out. This means they take up none of your Chromebook’s valuable storage space.

Logging in using a Google Account

The standard settings on your Chromebook mean anyone can log in with a Google Account. Again, they’ll not have access to any of your files. However, any additional user will be allocated their very own downloads folder. This means the more users you have registered on your Chromebook. More local storage space will be used.

The local storage space on your Chromebook is extremely valuable. This is because it’s needed to install any Android and Linux Apps. The operating system Chrome OS is also installed on your Chromebook’s local storage space.

If someone else uses your Chromebook with their own Google Account. They could easily use up most of the storage space available. This is because you have no control over how many apps they install. Also, they may have bad habits and save all their files to their local downloads folder rather than the cloud.

Removing the guest user log in on your Chrome OS Computer

The good news is you can restrict who uses your Chromebook or Chromebox. The first thing you can do is remove the ability to log in as a guest user. You may only want to do this if you don’t want anyone using your computer.

Personally speaking, I’d rather someone use my Chromebook or Chromebox as a guest user rather than registering their Google Account. This is because the guest user does not take up any of your local storage.

If you have people in your home and you don’t mind them using your Chromebook, but you don’t want them registering their account. Then letting them log in as a guest user is a good choice.

Removing the ability to login with a Google Account

Another option you have is to remove the ability for anyone to log in with their Google Account. Using this option will mean only the people who are currently registered will be able to continue using your computer.

This is a good idea if you live in shared accommodation and you don’t want anyone using your Chromebook. If this is the case you may want to also disable guest user login.

Specifying who can login to your Chromebook

Another option you have is to specify who can log in with their Google Account. To use this option you would need to know their Google Account email address. You can then add this address, so they can log in if they wish to do so.

This option does not register them on your Chromebook. It simply gives them the option to do so at a later date. Anyone else trying to log in with their account where you’ve not approved their email address. Will notice that they are not given the option to do so.