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I’ve always explained one of the benefits of using a Chromebook is that it works seamlessly with the cloud. This is because Google Drive is integrated with Chrome OS, so it makes it really easy to save your files in the cloud.
However, we still decide to store our files locally on our Chromebooks. The dangers of doing this may appear obvious, but I think you’ll be surprised in how storing files locally can cause you major headaches.
I’m not just talking about the obvious, which I’ll go over. There is another reason, which you may not be aware of. I was slightly aware of this because I’ve come across it before. However, It’s never been an issue for me; until recently. Yes, that’s right; I’ve discovered the hard way storing files locally is bad news.
So first of all let’s take a look at the most obvious reasons why storing files locally isn’t recommended.
YOUR CHROMEBOOK COULD GET DAMAGED
This is one of the most obvious reasons why you should not store files locally. Although the Chromebook computer is pretty solid when it comes to the operating system. You can never remove the possibility of files getting corrupted.
If this happens and the only option you have is to Powerwash your Chromebook. Then you would have lost any of the files stored locally on your computer.
When we talk about your Chromebook becoming damaged. It’s not just from the software. You may accidentally drop your Chromebook and this could make accessing your local files impossible.
YOU COULD LOSE YOUR CHROMEBOOK
We all hope it never happens but you could potentially lose your Chromebook. Even worse, your beloved laptop could get stolen.
In this type of situation unless you manage to retrieve your Chromebook. You would have definitely lost all of the data on your laptop.
If you had saved all of your files in the cloud. This would not be a problem because you could simply login with your Google Account elsewhere. By doing this you would gain instant access to all of your files.
YOU COULD FORGET YOUR PASSWORD
Forgetting your password is frustrating. Trust me I know what I’m talking about because this is what happened to me recently. The thing is I’m really good at remembering details such as pin numbers and passwords. However, on this occasion, I completely forgot my password.
The reason this happened is that I decided to set up a pin to access my Chromebox. This makes it much easier to log in to your computer. However, before you decide to do this. I would strongly recommend you have some way of remembering your password in the future.
I made the mistake of thinking I’d remember it. However, because I was no longer having to use it on a daily basis. When it came to having to use it I had completely forgotten it.
So how can losing your password cause you to lose access to your local files? Surely you can just reset your password?
Well, yes it’s completely true that you can reset your password. I did this by getting a code sent to my phone and a recovery email address. The problem is this only resets your Google Account password. It does not give you access to all your local files on your Chromebook.
FILES STORED LOCALLY ARE ENCRYPTED USING YOUR PASSWORD
When you forget your password to your Google Account. You can easily get this reset if you’ve set up your account correctly. This will then allow you to access your Chromebook and use it like normal.
This does not mean you’ll have access to your local files. This is because all of your local files are encrypted using your password. If you change your password you’ll have no problem logging into your Chromebook. However, when you do this it will also ask you for your old password. If you’ve had to change it because you forgot your old password you’ll lose all of your local files.
I spent two days trying to remember my password. The problem is I used such a random password that I had just forgotten it. I’m still shocked that I cannot remember it. I spent two days trying to remember it, but in the end, gave up.
As soon as I agreed I had forgotten my old password. All of my local files were deleted.
SO WHY DID I HAVE FILES STORED LOCALLY
So you may be thinking why I had files stored locally when I’ve mentioned numerous times before you should store files in Google Drive.
Any files which are really important I do store in Google Drive. The problem I had was video files. Video files take up a huge amount of space and if I stored all of these in the cloud, I’d soon run out of space and would need to upgrade to a paid plan.
It’s not just that either. Playing video files from Google Drive can be a little temperamental. So you’d have to download them first locally before they play without any issues. This is the reason why I was storing a lot of my video files locally.
So although most of these videos I’ve already uploaded to YouTube, so I’ve not lost them entirely. I have lost all of the edits and other files I stored locally.
WHY DID I FORGET MY PASSWORD
Well, this is something I’m still struggling with. I’m the guy who still remembers my first ever password I used at school, so I’m a little lost why my brain has just had a mental block on this particular one.
I was entering this password each day, so it was always in my mind. The problem happened when I decided to start using a PIN instead. Although using a PIN is good for saving time. I’d strongly recommend making sure you will definitely not have any issues remembering your password if necessary.
ALWAYS SAVE YOUR FILES IN THE CLOUD
The one thing you should take away from this is why it’s important to always save your files in the cloud. It’s really easy to do with Chromebook and Google Drive so there isn’t really any excuse not to.
If you have large files stored locally such as video files. Then it can make it a little harder. The cloud is not really for storing large video files just yet. Sure, you can upload large video files and forget about them. Problems arise when it’s video files you need to use in the future.
You can always backup these larger files manually onto a local network hard disk. The only danger of this is you need to remember to manually back up your work. When we’re busy it’s very easy to forget to do this.